When Viant first began, we realized it was critical for us to have a centralized location to store and share information. This information includes HR forms, client data and the likes. Initially we used Public Folders in Microsoft Outlook to access this data. This provided us with a very simple and easy to use location for storing data.
We recently decided to implement SharePoint 2007 to take advantage of the added integration with Office 2007. This has been a great solution for us. We only have a handful of document libraries, but those document libraries have made the implementation worth the effort as it has improved accessibility, functionality and search capabilities. As an added bonus SharePoint Libraries can be synced with Outlook which provides a very convenient way of getting to that data.
What about the secure piece? There are two components here for us. One part is the 128 bit encryption provided by IIS. This ensures all data is kept secure when being transferred over the internet (and of course all network accounts are protected by secure passwords), but we wanted to provide an extra layer of security to our client passwords. To make this happen we took advantage of a password management application called keepass. We create a separate keepass file for each of our clients and then store that file in a document library. This still allows us to easily access key client information, but adds an extra layer of security that helps ensure that our secure data stays secure.
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